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For agencies and tour operators

Your client stays your client

We operate in Colombia for travel agents worldwide. We work to clear terms, set out in writing, and the first one matters most: whoever comes through a partner stays with that partner.

Our commitment

Eight rules we sign up to

These are not good intentions: they are the terms we accept in writing before we handle the first booking file.

  • 01

    Client ownership

    The traveler who reaches us through a partner is, and remains, the partner's client. We do not contact them outside the program, we do not sell to them directly and we do not add them to our own campaigns, either during the trip or after it.

  • 02

    Net and confidential rates

    We quote net. The margin the partner applies is the partner's own decision, is never discussed with the traveler and appears on no document the traveler receives.

  • 03

    White label

    Itineraries, vouchers and documentation can be issued under the partner's brand. On the ground we are your operator, not a second agency competing for the client.

  • 04

    A named coordinator

    Every account has a coordinator with a name and a direct line, available while the trip is running and not only during the sales stage.

  • 05

    Our own operation on the ground

    We are a travel agency and tour operator registered in the Registro Nacional de Turismo (Colombia's National Tourism Registry). We operate directly in Colombia: the partner is not buying from a middleman who resells.

  • 06

    Confidentiality

    Your travelers' data is used solely to operate the trip contracted. We do not pass it on, we do not cross-reference it with other accounts and we do not feed it into any commercial database of our own.

  • 07

    Full documentation up front

    Registro Nacional de Turismo listing, NIT tax ID, chamber of commerce certificate and formal invoicing available before signing, without having to ask twice.

  • 08

    A written agreement

    Commercial terms, client ownership and deadlines are signed before the first booking file. Nothing is left to a verbal agreement.

The rule we do not negotiate

We never poach a partner's client

It is the condition on which a relationship lasting years is built. A stolen client is won once; a partner who trusts you sends travelers all season long.

Let's talk as partners

How we work with agencies

From enquiry to operation

The same process for every partner agency, with timeframes set out in the agreement.

01

You write to us

We receive the request with the destination, dates, number of travelers and the level of service expected.

02

We quote net

We send a proposal with real alternatives for hotels and experiences, at net rates and ready for you to apply your margin.

03

We confirm

We adjust until it is closed, block the services and issue the documentation under whichever brand the partner specifies.

04

We operate

We deliver on the ground with a named coordinator and report to the partner, not to their client.

Credentials

Who you are signing with

We are a duly incorporated and registered Colombian company, holding the permits required by law to operate as a travel agency and tour operator.

  • Gaia Travel Group S.A.S.Registered company name
  • NIT 901251197-7Tax identification number
  • RNT 274721National Tourism Registry
  • Funza, CundinamarcaBusiness address

Let's begin

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An advisor will reply with a first proposal and the alternatives available for your dates.

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